Virtual mailbox services

Best Virtual Mailbox Services for Individuals and Businesses

Last update on December 17th, 2023 at 02:11 pm

The growth of virtual services isn’t slowing down any time soon. Last year, we witnessed a spike in online and virtual services as almost all businesses worldwide jumped on adapting newer techniques to keep their workflow running. In addition, with the pandemic still impacting the globe and many companies embracing remote work and workers, virtual services are vital for the survival of a business. As a business owner, you can utilize many virtual services, such as virtual telephone service, virtual mailbox, virtual project management apps, and more. 

We will get into different virtual mailbox services for travelers, remote workers, and businesses and compare the best ones. But first, what is a virtual mailbox? 

What is a Virtual Mailbox?  

A virtual mailbox is an online mailing service where you use a real street address or PO Box address (depending on your choice) as your mailing address and receive all of your postal mail online. You can use this address to send personal or business mail and packages. In addition, you can view and handle all your mail by logging into your virtual mailbox. This is a flexible and convenient option if you’re a traveler without a stable address, a digital nomad, an expat, a startup or remote business needing a professional business address, or even a brick-and-mortar business looking to expand. 

Best Virtual Mailbox Companies & Services

  • Anytime Mailbox
  • iPostal1
  • Incfile
  • PostScan Mail
  • Traveling Mailbox
  • VirtualPostMail
  • Earth Class Mail
  • Physical Address
  • US Global Mail

Anytime Mailbox

Anytime Mailbox

Anytime Mailbox is one of the best virtual mailbox services, with over 1700 addresses nationwide and internationally. It is a popular option among travelers and digital nomads for its low cost and ease of use, giving it a worldwide client base. You can access your virtual mailbox through your mobile device or computer and perform handling requests like opening & scanning mail, downloading mail, and local or international mail forwarding.  

Anytime Mailbox

The company offers various locations throughout the United States, including (Texas, Virginia, Illinois, Arizona, New Jersey, California, Colorado, Florida, New York, Washington, and more). Also, you can find international locations such as China, Canada, Switzerland, the UK, and others.

Pros:

  • One of the cheapest virtual mailbox services
  • Many international addresses in Asia, Europe, and the Middle East 
  • Unlimited cloud storage for mail 
  • Deposit checks directly into your bank account, available for some locations
  • Manage your mail from anywhere in the world using a computer device, Android app, or iOS app
  • Forward your mail to almost anywhere in the world

Cons

  • Free physical mail storage for up to 3 days only
  • There are no fixed rates. Price varies depending on the location.

Anytime Mailbox Pricing:

Locations range from $5.99 to $69.99; the three plans per location are Bronze, starting at $7.99, Silver at $12.99, and Gold at $29.99. 

iPostal1

iPostal1

iPostal1 is one of the best digital mailbox providers, with over 2,500 real street addresses in the United States and internationally. Most of their addresses are in business centers of office buildings, giving you a premium business address if needed. The virtual mailbox service includes local and international mail forwarding services, filtering junk mail, email notifications with new mail, package consolidation before shipping, and mail storage. 

iPostal1

iPostal1 offers a variety of locations throughout the US, including (New York, Washington, California, Colorado, Virginia, Texas, South Carolina, Pennsylvania, Oregon, Ohio, North Carolina, New Jersey, Nevada, Michigan, Illinois, Florida, and a lot more. Also, the company has international locations such as Canada, China, Switzerland, the UK, and others.

For a virtual office service, not just a virtual business address, the plan starts at $39.99. It includes a phone service with domestic and international phone forwarding, a fax service, and a receptionist. 

Pros:

  • Free mail storage for 30 days
  • Free physical package storage for ten days
  • Two free months with the yearly plan 
  • iPostal1 deposit checks directly into your bank account

Cons:

  • Prices vary by mailbox location.
  • Only 2 GB of digital mailbox storage

Pricing:

The rates vary depending on the mailbox location; Green Plan starts at $9.99, Blue Plan starts at $14.99, Silver Plan starts at $24.99, and Gold Plan starts at $39.99

Incfile

incfile virtual address service

If you’re running a small business with simple needs, Incfile virtual mailbox service is an affordable option that offers essential virtual address services. In addition, their virtual mailbox service is perfect for digital nomads, offering them a secure and mobile-compatible way to check mail from anywhere in the world.

Incfile offers virtual mailbox services in 22 states in the U.S.

Pros:

  • Real street addresses for businesses
  • Unlimited mail scanning
  • Access your mail from anywhere
  • Email notification every time mail is scanned and uploaded a piece of mail.

Cons:

  • It is best for small businesses, so individuals might not find it best for them compared to other service providers.

Pricing:

Incfile monthly fee for virtual mailbox service is $29. There are no additional fees or charges. 

PostScan Mail

PostScan Mail

PostScan Mail has over 400 physical mailing addresses in the United States and internationally. They offer a simple and intuitive mail management grid where you can open & scan, forward, download, search, and sort any mail piece. A mobile app is available for iOS and Android users, and PostScan Mail accepts packages from all carriers like USPS, UPS, and FedEx.

PostScan Mail

PostScan Mail has virtual mailbox addresses in various locations throughout the US, including (Georgia, Indiana, Minnesota, Nevada, North Carolina, Pennsylvania, Texas, Arizona, New Jersey, California, Colorado, Florida, New York, Washington, and more). Also, you can find international locations such as Canada, the UK, Switzerland, and others.

Pros:

  • Real US Street addresses 
  • Free mail shredding & recycling service 
  • Free package storage for seven days and mail storage for 30 days 
  • Unlimited cloud storage for mail
  • Phone support, Chat, and Email/Help Desk are available
  • 30-day Money Back Guarantee
  • Local mail & package pickup are available
  • Manage your mail from anywhere using a computer device, Android app, or iOS app
  • Junk mail filtering

Cons:

  • Only up to 6 recipients, then $5 per month/ per additional recipient
  • Some locations may be slightly more expensive than others
  • Limited international locations

Pricing:

The starter Plan costs $10/month. Standard Plan costs $20/month. Premium Plan costs $30/month 

Traveling Mailbox

Traveling Mailbox

Traveling Mailbox has over 30 mailing addresses nationwide, which is convenient for travelers looking for mailing addresses in the US. Each plan includes mail scanning, forwarding, shredding, filtering junk mail, and storage. The service also has integration with Dropbox, Evernote, and Bill.com. You can also use this as a virtual office service as it offers a virtual fax service. 

Pros:

  • Free mail storage for the first 60 days 
  • Unlimited cloud storage for mail
  • Real physical street address
  • Junk mail filtering

Cons:

  • A limited number of addresses
  • Prices vary depending on the location

traveling mailbox Pricing:

The basic Plan starts at $15 per month, the Extended Plan starts at $25 per month, the Small Business Plan starts at $55 per month, and the Enterprise Standard Plan starts at $99

VirtualPostMail

virtual post mail

VirtualPostMail is another good virtual mailbox service provider designed specifically for digital nomads, freelancers, and travelers looking to view and manage their mail online. They have physical street addresses in three states in the US: Delaware, Nevada, and California. If you want to use this as a business address and expand your business outside these three states, you’ll need to look into other service providers. This is for you if you only need a basic virtual mailbox service with options like scanning, mail forwarding, shredding, and downloading. You can also use this address as a registered agent for free. 

Pros:

  • Permanent mailbox address
  • Unlimited incoming mail items with most plans 
  • Check deposit service available, but for $10/ deposit 
  • Free physical mail storage for 60 days
  • Unlimited digital storage for mail
  • 30-day money-back guarantee
  • Package forwarding services

Cons:

  • A limited number of locations
  • No mobile app
  • Don’t accept PayPal

virtual post mail Pricing:

The starter plan starts at $20/month, the Plus Plan starts at $35/month, the Business Plan starts at $60/month, and the Premium Plan starts at $90/month.

URL: https://www.virtualpostmail.com/

Earth Class Mail

Earth Class Mail

Earth Class Mail is a popular virtual mailbox service in the United States, especially among businesses, as its solutions are designed to target startups, medium or large businesses. They offer advanced features like QuickBooks, Dropbox, Google Drive, and Bill.com integration, a CheckStream Deposit service, top-notch security, and multiple recipients. In addition, you can view, open & scan, search, or download mail pieces through your mailbox. 

Pros:

  • You can use the address for a registered agent service 
  • Check deposit service (scan & deposit checks)
  • 30 days of free physical storage for postal mail 
  • Earth Class Mail plans include 50 pieces of mail per month

Cons:

  • Expensive compared to other virtual mailbox providers 
  • Addresses are only based in the US
  • Most addresses are PO Box addresses, which isn’t great for businesses.

Earth Class Mail Pricing:

Personal Mailbox starts at $19/month. Shared Mailbox starts at $29/month. Premium Mailbox starts at $79/month.

URL: https://www.earthclassmail.com/

PhysicalAddress

Physical Address

PhysicalAddress.com is a cloud-based virtual mail service and virtual mailing address service. The secured streamlined service provides high-quality mail scanning in a client’s private online virtual mailbox. Access to mail is available across multiple platforms, including iOS and Android. In addition, the service allows clients to view, open, shred, store, and forward mail from anywhere at any time.

Physical Address has mailing locations in Las Vegas, Dallas, Laguna Beach, Atlanta, Dallas, Orlando, and Wall Street NYC.

Pros:

  • Unlimited Mail Recipients
  • Local Pickup Free
  • Registered Agent Free
  • Secure Shredding Free
  • 30-Day Money-BackGuarantee

Cons:

  • A limited number of mailing address locations

Physical address Pricing:

Plan 30 starts at $7.98, and Plan 50 starts at $10.98, Plan 100 starts at $16.98, and Plan 200 starts at $26.98.

URL: https://physicaladdress.com/

US Global Mail

US Global Mail

US Global Mail is one of the largest digital mailbox service providers in the United States, with only one real street address in Houston, Texas, operating since 2002. Their service includes free shredding, low-cost shipping rates, unlimited incoming mail items, and exterior mail scanning. Their solution is specifically designed for individuals, travelers, and digital nomads but perhaps isn’t the best choice for businesses looking for a virtual address outside Texas. However, if you’re looking for a basic virtual mailbox service with a low-budget cost, this is for you!

Pros:

  • 30-day money-back guarantee 
  • 45 days of free storage for digitally scanned mail (basic plan)
  • Pre-sorted junk mail
  • Free package storage for 30 days
  • Up to 80% off on shipping prices (plus plan)

Cons:

  • Digital mailbox storage isn’t free.
  • Also, interior mail scans aren’t included in plans. 
  • Only one real street address

US global mail Pricing:

Personal Basic Plan starts at $9.95, Personal Plus Plan starts at $14.95, and Business Plan starts at $24.95.

URL: https://www.usglobalmail.com/

FAQs

Virtual Mailboxes FAQs

How does a Virtual Mailbox Work?

With a virtual mailbox service, you can forward mail and packages to any address domestically or internationally, open & scan mail pieces to view the interior content, shred & recycle critical mail, or even store mail on your cloud storage.

Which are the Best Virtual Mailbox Services?

Here are some of the best virtual mailbox companies:

  • Anytime Mailbox
  • PostScan Mail
  • Traveling Mailbox
  • iPostal1
  • VirtualPostMail

What’s the difference between a PO box and a virtual mailbox?

A virtual mailbox notifies you of the mail that you’ve received. You can have a look at it through a mobile app or your virtual mailbox provider account, but don’t receive it in person unless you place a request to receive it physically, which costs more.
A PO Box can receive all mail delivered by USPS. However, if you have a package that won’t fit into your PO Box, a receipt will be placed inside the box, notifying you that you need to come to pick it up at the postal counter.

Are Virtual Mailboxes Safe?

Yes, virtual mailboxes are safe because they’re accessed online through your virtual mailbox account and are unavailable to the public. Your mail is securely stored at the mail processing facility. 

Are Virtual Mailboxes Legal?

Yes. Virtual mailboxes are 100% legal and registered Commercial Mail Receiving Agencies (CMRA) with the USPS. In most cases, a virtual address is acceptable when establishing your business. And your LLC can use a virtual mailing address for business and contracts. Could you make sure the LLC has a registered agent for the service of the process, which can be filled with legal papers?

How Much Does a Virtual Mailbox Cost?

Virtual mailboxes are generally affordable, even for individuals and small businesses. It depends on your chosen address and features. Virtual mailbox services targeting businesses range from $5.99 to $50 monthly, usually offering annual payment discounts.

Does USPS Offer a Virtual Mailbox?

Yes, USPS offers a virtual P.O. Box service. However, USPS PO boxes don’t receive shipments from other shipping carriers like FedEx, DHL, UPS, or others. USPS can forward your mail to your chosen address, but they can only forward small packages.

How Much is USPS Virtual Mailbox?

If you set up your USPS mail forwarding or change of address service through your post office, it is free of charge. However, if you opt to go to the online change of address service, USPS charges a small fee, currently $1.10, to validate your identity. USPS also provides premium forwarding so you can receive all your mail at your new address. However, premium forwarding does cost an initial start-up fee of $21.90 plus an additional $21.90 for each week of service.

What is the Cheapest Virtual Mailbox Service?

Anytime Mailbox is the cheapest virtual mailing service, starting from $5.99 to $69.99; the three plans per location are Bronze, starting at $7.99, Silver at $12.99, and Gold at $29.99. 

Can I Use the Virtual Address on my Driver’s License?

You can use your virtual address as the mailing address when renewing or updating an existing driver’s license.

Can I Use a Virtual Address for EIN (Employer Identification Number)?

You can use your virtual mailbox address to get your Employer Identification Number (EIN). Since it is an actual location, you can use it for correspondence and filing necessary documents, such as your Articles of Organization or EIN paperwork.

Can I use a Virtual Business Address for my LLC?

Yes. You can use a virtual business address for LLC registration. A virtual mail address is a real physical address you can use to register your business.

Can I Open a Bank Account with a Virtual Address?

You can use a virtual mailbox address to incorporate your business, file business documents, open bank accounts, and do anything else where you need a street address.

Who Needs a Virtual Mailbox Service?

Everyone can find one or more benefits from this service; it’s not a product that would benefit just one party. Its features suit individuals, digital nomads, families, small or medium business owners, organizations, etc. 

Is Virtual Mailbox Worth it?

Yes. Using your home address is less secure than having a dedicated address to get your mail. Getting a virtual mail address is a more straightforward solution for having mail and deliveries routed to a convenient location for you.

Conclusion: 

Whether you’re a small business looking for a professional address, a traveler, someone shopping online from the US, or a digital nomad, you’re guaranteed to find a virtual mailbox provider for you on this list. 

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